Input and retrieval of data from the in-house computer systems. General administration tasks related to the commercial function as noted by the department heads. Telephone communication with site staff, suppliers, and other departments. Dealing with general enquiries from other departments within the business. Maintain the group age debt report for the region to keep debt to a minimum. Maintenance of electronic filing systems and archiving when necessary. Check invoices are correct for VAT or materials/labour deductions for tax purposes. Log queries on invoices to suppliers through to credit or payment. Process electronic/paper invoices in line with the groups 3-way payment process. Produce and maintenance of supplier and subcontractor statements in relation to their accounts. Arranging and communicating meeting agendas and meeting minutes. Maintain and update commercial contract documentation and issue to internal and external stakeholders. Working alongside Quantity Surveyors, prepare and issue tender documentation to the supply chain.
