Document Controller

Bristol, Gloucestershire
Caval Limited

Document Controller – Bristol

Project: 50m – Large-scale warehouse & distribution facility
Location: Bristol, South West England
Job Type: Freelance or Permanent – Our client is open to both methods depending on the preference of the selected candidate
Reporting into: Project Manager

About the Company

Our client is a leading UK based construction and engineering contractor with a strong reputation for delivering high-quality, complex projects across a wide range of sectors, including residential, education, healthcare, and industrial. With more than 100 years of experience, they are dedicated to offering innovative solutions, outstanding service, and sustainable outcomes. Their shining recommendations and growth are shown through the many accreditations and construction industry awards.

The Opportunity

We are seeking a skilled and experienced Document Controller to provide efficient and comprehensive support to the project team on a 50m large-scale warehouse and distribution facility in Bristol. You will coordinate document control processes, provide timely and precise information to project stakeholders, and support the seamless operation of the project through meticulous organisation and administration.

What We’re Looking For

Experience:

• Demonstrated expertise in utilising document management software
• Strong background within the industry with at least 3 years of experience working in a similar position for a leading construction contractor or subcontractor
• Proven track record of working on large scale developments in the industrial sector is advantageous however all applicants with experience working on major projects are of interest

Key Skills:

• Strong IT skills
• Quality control skills
• Knowledge of standards and regulations
• Strong communication and attention to details
• Effective time management and problem solving
• Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts

Key Responsibilities

• Quality assurance
• Process management
• Provide regular updates and reports to the Project Manager and management team
• Oversee and coordinate the management of the project’s document control processes
• Monitor and uphold strict compliance with organisational procedures and documentation standards
• Assist and train team members in document management procedures and related software applications
• Regularly distribute current and precise documentation to stakeholders, maintaining clarity and consistency across the project
• Handling, organising, and maintaining documentation through structured management systems to support operational efficiency
• Generate and provide regular reporting on document management, outstanding tasks, and compliance performance
• Maintain adherence of all documents to organisational policies, regulatory requirements, and project guidelines
• Protect and safeguard confidential and sensitive information, restricting access exclusively to authorised personnel
• Compile and organise documents for audits and inspections, ensuring all information is accurate, complete, and up to date
• Coordinate, manage, and maintain all project-related documentation, including drawings, specifications, contracts, and correspondence
• Set up and manage document control frameworks and software to ensure documents are efficiently organised, stored, and accessible to authorised personnel
• Create and oversee well-structured electronic and physical filing systems, maintaining accessibility and organisation of all records
• Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
• Provide general office support, including telephone and email handling, supply management, meeting room preparation, timesheet assistance, and other ad hoc duties

Why Join?

• Work for a company that prioritises quality, integrity, and innovation
• Opportunity to join one of the UK’s leading privately-owned construction and development groups
• Be part of a company with a proven track record of award-winning projects and industry recognition

Contact Details:

Contact: James Shorte (Associate Director) or Emily O’Grady (Executive Senior Resourcer) at Caval – (phone number removed)